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Follow @baselineedu for more simple career guides, practical advice, and support for young graduates. And share this article with someone who struggles with professional emails.

If this guide helped you, many others need it too. Email writing is a hidden career skill that is rarely taught but deeply important.

You then end with a closing sentence that shows what you expect next, such as “I look forward to hearing from you.” Finally, you sign off politely and include your full name, using phrases like “Kind regards” or “Best wishes.”

Do not add unnecessary background. A sentence like “I am writing to apply for the comms officer role” is clear and respectful. The main message comes next. This is where you explain your reason for writing in short paragraphs, using simple language & only relevant detail.

This is useful when sending 1 message to many people, but it should never be used to hide information unfairly. Reply sends your response to 1person, while Reply All sends it to everyone on the email. Always pause and check before clicking Reply All, because many mistakes happen.

YOU ARE NOT BAD AT EMAILS, NO ONE TAUGHT YOU HOW THEY WORK ( A Thread)

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Recruiters often check LinkedIn profiles before reviewing resumes. If your profile is empty or unclear, they might scroll past you. But when it’s optimised, they can quickly see your strengths and picture you as someone they’d want to work with.

LinkedIn has remained the Number 1 Professional networking platform on the internet. Think of your LinkedIn profile as a digital CV that never sleeps.