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The One Habit That Makes My Day 10x More Productive
Up till 15 months ago, I used to work as an oral surgeon. Naturally, I was used to working a day that was thoroughly scheduled, sometimes even weeks in advance
After a huge fight with my business-partner and a LOT of emotional distress, I quit
But I didn't just quit a job, I quit a whole career
A career that I had built for over 12 years👨🏼⚕️
When I transitioned from "teeth to tech", I felt relieved
Not only from the constant stress of finishing my surgeries on time, but also from the time constraints and schedules that were forced upon me
After some time of working when and where I pleased, I was mostly happy with the results:
I had built a fully fledged, code-only, business website for myself using python/flask app, javascript, html and css within just 6 weeks
Only 6 months before that I had absolutely no idea what those languages even were. I was still pulling wisdom teeth then
Now, I was a tech guy. 👨🏼💻🥷🏼
But my work output wasn’t always consistent and after a while it dawned on me:
I needed MORE structure. In fact, I needed a schedule - again!
I experimented a lot with scheduling out my week. Setting up "deep work" blocks and other, rather "mellow work" blocks. The problem, though, was that those blocks were recurring
And like all things that once were new and shiny, they soon become boring
So after some time I wouldn’t stick as closely to my schedule any more and I would rather decide in the moment what I wanted to work on
I noticed that there was a huge gap of understanding between On-Top-Of-Things-Tilmann (OTOTT) who plans stuff ahead vs. present-moment-Tilmann (PMT)
(Yes, I totally just came up with this!)
Now, after a few months of experimenting (and failing), I unlocked the secret for my productivity… 🗝
*drum roll*
My weekly Calendar Date 🗓🕯
Every Sunday afternoon I have blocked out 1.5 hours in my calendar where I sit on my computer and review my past week:
→ What was good and what wasn’t?
→ How much did I deviate from my scheduled tasks?
→ Which tasks need more time in the coming week?
Then I schedule out the entire coming week, giving every task a time slot on my calendar
I try to stick to Sam Corcos’ recommendation of giving you enough slack. So I don’t schedule my tasks back to back but rather leave some gaps in between (he recommends: 50%)
Since I implemented this new system, I have noticed that my productivity easily multiplied 📈
Now, I never get up in the morning needing to ask myself what I have to do today. It’s already in the calendar
And who knows best what’s good for me? Exactly, OTOTT, not PMT!
Disclaimer: my system is far from perfect, as you can see in the screenshot of my calendar, but I’m making progress every day
Remember, the aim is not to achieve perfection but to find a system that brings out your best.
One week at a time.
—
I’m curious, how do YOU plan your day?
Do you embrace the chaos? Do you have systems?
I’d love to hear about it in the comments! 💬


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